Fuel management systems for licensed fleets using real time telematics

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May 26, 2023


Synthetic Biology


Fuel management systems for licensed fleets using real time telematics

Fuel Management System: Optimizing Efficiency and Ensuring Accountability

The fuel management system is a technology-driven solution that aims to manage and monitor fuel consumption of a vehicle or an entire fleet of vehicles. It collects fuel-related data like fuel consumption, inventory, and purchase history from all vehicles in the fleet and uses telematics and analytics-based tools to process that information and transmit it to the central server. It also provides fuel usage insights, helps reduce the risk of fuel theft, detects fuel wastage early, and tracks and manages fuel transactions. Furthermore, it helps monitor driver behavior and vehicle maintenance to optimize fuel efficiency. 

Reduced Expenses

Fleet managers observed that, on average, they spent 24% of their overall fleet expenses on fuel in 2019. Fuel prices can differ depending upon the region. We can utilize advanced tools to keep a vigilant eye on fuel management, idle time, and fuel costs. Fuel management systems help fleets reduce costs by improving efficiency and identifying safe driving habits. Customers can use fleet management software to save hundreds of thousands of dollars a year. 

LocoNav’s Fuel Monitoring System provides customers with AI-driven solutions and reduced fuel costs. It allows for remote fuel monitoring, fuel efficiency monitoring, and fuel consumption monitoring in real time. The accuracy of the system is up to 97%. Not only can this sensor detect fuel wastage due to idling and adverse driving practices, but it can also provide fleets with the data necessary to analyze and understand their fuel usage better. With this data, fleets can identify areas of improvement and take proactive steps to reduce their fuel costs.

Samsara has recently partnered with Promiles, the top fuel reporting software for commercial fleets, to streamline fuel tax reporting. This integration enables fleets to save time by bypassing the need to match two different sets of data for IFTA reporting. This connection gives Promiles access to GPS and fuel consumption information from the fleet, leading to more accurate and efficient IFTA reports. Additionally, it helps to identify inefficiencies in fuel usage by tracking inventory and idling time across the fleet.


Improved security – Fuel management systems

Fuel Management Systems also help companies prevent fuel wastage by better-managing issues like engine idling, fuel theft, over-speeding, poor fuel reporting, and improper vehicle maintenance.


Edge Telematics’ fuel monitoring solution is a comprehensive system that helps to manage and control fuel usage and prevent thefts. It provides fuel consumption, levels at trip start and end, average consumption, refueling, fuel-draining events, and more. It also provides notifications on fuel-draining events via SMS, email, or in-system. The fuel management system can prevent theft by using fuel filler security, such as an anti-theft strainer that will block access to the fuel tank while not obstructing the fuel flow when refueling, as well as measuring and reporting the fuel level with a fuel level sensor. Users can monitor fuel levels and detect fuel thefts using the fuel monitoring and control system. Users can set fuel consumption rates for vehicles, ensuring a 100% tank fill with purchased fuel.

Gasboy, a provider of fleet fueling technology, has launched two new fuel management systems: Site Prime, designed for small form factor fleet operations, and Truck Prime, for mobile fleet fueling applications. The Gasboy fuel management systems increase security by providing authorization methods such as contactless tag readers, proprietary card swipes, wireless gateways for FuelPoint, and wi-fi for the new fuel and drive mobile application. Additionally, the systems integrate seamlessly with the EKOS cloud software for real-time reporting to manage the entire fleet fueling ecosystem. They feature 24-hour unattended fueling capabilities for fleets and retail marketers. 

Improved efficiency

Fuel management systems can improve fuel efficiency for a fleet of vehicles by providing meaningful insights, such as tracking fuel consumption, inventory and purchase data, detecting fuel theft, identifying poor fuel reporting, monitoring engine idling, optimizing routing and navigation, and generating fuel level history reports with corresponding locations and times. In addition, automation can use to automate fuel transactions and reporting, detect fuel wastage, and monitor driver behavior.


Fleetx’s fuel management system collects fuel data from fleet vehicles and processes it with telematics and analytics tools for fuel usage insights. The system interprets data to generate insights for optimizing fuel management and increasing fleet-wide fuel efficiency. The system also offers a simplified UI and process for logging and reporting fuel, including fuel cards and fuel forms for better user-friendliness. Additionally, it equips its offering with advanced sensors and intelligent analytics to offer the vehicle’s most accurate mileage and fuel consumption, allowing companies to detect fuel wastage based on parameters such as engine idling, hard acceleration, and deacceleration. Finally, it provides users with detailed historical fuel filling and theft records to analyze fuel usage data minute-by-minute for all fuel usage points for each vehicle in the fleet.


FleetRobo® Fuel Monitoring Solution is a mobile-friendly application that uses both digital and analog fuel sensors with an accuracy of up to 99% and 88-90% respectively. It is compatible with a range of vehicles and diesel generators and can help reduce fuel costs by tracking and monitoring usage. The installation is simple and quick, allowing it to be used as part of fleet management for improved efficiency. FleetRobo® fuel monitoring solution provides fuel readings from digital, Bluetooth, and analog fuel sensors, including data transmitted from gasoline sensors to GPS devices. It also provides fuel usage data that can help reduce fuel costs.

Future will be data-driven

The fuel management system market is expected to grow at a CAGR of 9.82% from 2021 to 2028. With the advancements in technology, fleets will be able to access even more data-driven insights into their fuel consumption. This data can be used to optimize fleet performance, detect anomalies and potential fuel theft, automate fuel tracking and reporting, and provide a more effective way of managing fuel costs. New technologies such as biometrics and electronic payment methods could be integrated with telematics to further enhance their capabilities. This could help address issues such as fuel fraud, as the transactions and locations can be monitored more accurately. In the future, fuel management systems will be indispensable for any fleet looking to maximize its efficiency and profitability. 



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